Last updated: September 2025

This Privacy Policy explains how High Country Adaptive Sports (“HCAS,” “we,” “our,” “us”) collects, uses, and protects information when you visit our website, register for programs, volunteer, donate, or shop.

Information we collect

• You provide: contact details; account credentials; participant profiles; health-related information you choose to share to support safe participation; waivers; volunteer applications; donations; purchases; communications; media consent preferences.
  
  
• Automatically: device/browser data, IP address, general location, pages viewed, and cookies or similar technologies.
  
  
• From third parties (as applicable): payment processors (e.g., Stripe, Givebutter), email and analytics tools (e.g., Google Analytics), registration/portal tools, ecommerce/fulfillment tools (e.g., WooCommerce), and event/calendar tools.
  
  

How we use information

• Provide, schedule, and improve programs and events.
  
  
• Match athletes with appropriate equipment/instruction and support safety.
  
  
• Process donations, memberships, merchandise orders, and acknowledgments.
  
  
• Communicate about registrations, events, fundraising, newsletters, and updates.
  
  
• Maintain donor recognition preferences (including “anonymous” if requested).
  
  
• Comply with legal obligations and protect our community and systems.
  
  

Legal bases (EU/UK visitors)

• Consent; contract performance; legitimate interests (program delivery, safety, fundraising); legal obligations.
  
  

Children’s privacy

• We collect information about minors only with verifiable parental/guardian consent through our registration process and use it to support safe participation. Parents/guardians may review, update, or request deletion consistent with law and program needs.
  
  

Sensitive information

• Health-related information is used only as necessary to support participation, safety, and accommodations, and is stored with limited access. We are not a HIPAA-covered entity.
  
  

Donor recognition preferences

• We may acknowledge donors on our website or materials. You may choose “anonymous” or specify how your name should appear. Contact us to change your preference.
  
  

Sharing information

• Service providers/partners: payment processors, registration and scheduling platforms, email and analytics providers, ecommerce and fulfillment, hosting/security.
  
  
• Legal/safety: to comply with law or protect rights, safety, and property.
  
  
• No selling: we do not sell personal information.
  
  

Data retention

• Program and donation records are kept as required for operations, tax, and audit (often 6–7 years). Other data is retained only as long as needed for the purposes described.
  
  

Security

• We use administrative, technical, and physical safeguards. No system is 100% secure; please protect your credentials and notify us of any suspected compromise.
  
  

Your choices & rights

• Marketing: unsubscribe or contact us to opt out.
  
  
• Cookies: manage in your browser or device settings; some features may not work without cookies.
  
  
• Access/Correct/Delete: contact us to request access, correction, or deletion, subject to legal and operational limits.
  
  
• California (CCPA/CPRA): residents may request access/deletion and to limit use of sensitive data; we do not sell personal information.
  
  
• EU/UK: you may have rights to access, rectify, delete, restrict, object, and data portability; you may lodge a complaint with your supervisory authority.
  
  

International transfers

• If you visit from outside the U.S., your data may be processed in the U.S. or other countries with different laws. We use appropriate protections where required.
  
  

Changes

• We may update this policy. The “Last updated” date will reflect the current version.
  
  

Contact
Privacy questions or requests: info@highcountryadaptive.org